Business Continuity Planning - Part 9 - Vital Emergency Supplies

Vital Emergency Supplies

There is never a good time for an emergency, but your company must have much more than a basic first-aid kit in the event of an untimely disaster. In regard to supplies, it is important to let workers know just what will be stored and available in the building.  This will encourage feedback and ultimately help you determine if any additional supplies should be included for added protection.  Recommended emergency supplies should at least include the following items:

• Water - Although amounts will vary greatly when factoring in portability, it is ideal to have each individual transport a gallon of water for drinking and sanitation purposes.  To accurately gauge volume, find out which individuals will be involved in carrying water and how much they would be comfortable transporting to a new location. 
• Food - When forced to shelter in-house or another location, it is recommended to have a decent supply of non-perishable food for at least up to three days. 
• Battery-powered commercial radio with extra batteries – This will provide you with news updates and details from local authorities. 
• Battery-powered weather radio with extra batteries – Having a radio will allow you to hear weather alerts and updates.
• First-aid kit
• Flashlight with extra batteries
• Can Opener
• Moist Towels – These towels are useful for sanitation purposes.  
• Garbage Bags – Having bags on hand will assist with personal sanitation purposes.  
• Pliers or Wrench – You should have tools on hand that will allow you to shut off utilities, if needed.

When gathering emergency supplies, never forget that your business information remains a vital aspect.  Be sure to keep all important documents, such as building plans, insurance papers, employee files, third-party contracts and computer-based backups, in a safe place.  The best option would be a water-resistant, fireproof container.  Duplicate copies of these same items should also be stored in a remote location for an added layer of protection.   

Aside from emergency supplies you plan to keep onsite for the benefit of the entire staff, encourage employees to maintain their own personal kits.  These should consist of items such as bandages, medications, flashlights, water and snacks, among other supplies. There is never an opportune time for a disaster or emergency situation to strike, but when everyone is prepared, making it through the crisis and getting back to normal is much easier.