Your Data – Making Sure It’s Protected

Computer hardware fails, and the result is often the loss of valuable data. At Global Data Vault, we have a front-row seat to this mayhem. To ensure your offsite backup solution provides recovery as you expect, you must make sure that all of your important data is included is what you select for backup.

Our main concern is that you have selected all of your critical data for offsite backup. And our purpose is not as much to tell you how to find this data – as this varies widely – but to provide a checklist for you to review at an executive level. It’s your responsibility to determine what data you need to protect. We want to help.

Here is a checklist to help you think though this critical process. If you have questions about your selections, contact our tech support team. Don’t wait.

Company wide data that is usually on a server:

  • Financial Information: Systems that help you manage your accounting, your assets or your taxes maintain critical data that can be difficult and costly to recreate.
  • Databases: You may use a database such as Access, SQL Server or Oracle for “line of business” applications or accounting, marketing or customer data.
  • Email Servers: Some companies operate their own email systems using Microsoft Exchange or Lotus Notes or others.
  • User Documents: Many companies keep a central repository of commonly used files and / or user created files such as documents and spreadsheets.
  • Microsoft Windows System State: Having a system state backup enables a rollback of a failed update or upgrade for a server.
  • Virtual Machines: The use of virtual machines has grown very quickly. You may be running several virtual servers in one physical server.

User data that is typically on a workstation or PC:

  • Email: Email is a communication tool, but email is also used for document storage and retrieval, which can include documents such as invoices, receipts, memberships, and publications. Email applications are also used for calendaring, task lists and more. Email data is often stored is more than one place.
  • Documents: By default, most user created files are saved to this important directory, making the My Documents folder another essential selection for offsite backup.
  • Passwords: If you store a document on your computer with all of your passwords (possibly in an excel spreadsheet that is password protected), you need to include this document when backing up. However, be sure to save your offsite backup password and any optional encryption keys in an additional location other than your computer!
  • Desktop: Many users save files and create directories on the desktop. Be sure to select this for offsite backup.
  • Bookmarks: Bookmarks help us find important websites and pages. Be sure to select your bookmarks files for offsite backup.
  • Pictures, Videos and Music: These files are taking on a key role in marketing today – they represent valuable and hard to replace data.

You pay good money to protect your data. Please help us be sure that you get full value for that investment.


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